| Workflow |
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In order to meet the workflow
needs of an editorial office, Bench>Press will conduct a workflow analysis
with editorial staff and consultants.
Based on this analysis, we will
create an XML workflow document that represents the rule set for how people
interact with the manuscripts (roles), the different stages a manuscript
can be in (queues), and the rights people have with the manuscripts.
The
workflow includes all elements of the manuscript process including, but
not limited to, roles and rights of authors, editors, associate editors,
and staff; editable time-frames for actions, alerts, and letter templates.
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| Primary Attributes |
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Browser-based and accessible
from all places and at all times
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Comprehensive: handles submission to decision and beyond
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Customizable
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Secure
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Queue arrangement groups papers requiring similar actions so they can
be acted on quickly and efficiently
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Automated email correspondence and event notification
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Scalable for multiple journals
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Publish ahead of print capabilities
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Maintenance area enabling staff to make changes to the system
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Robust searching and reporting functionality
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Post-acceptance Production
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Supplemental data support
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Related Article Links
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Archive Conversion
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External bibliographic, sequence and structure database links
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| Major System Components |
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Registration
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All users must register
Secure sign-in
System identifies user and rights based on sign-in
Email address for a username; multiple email addresses can be associated with one user
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Submission
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Formats accepted:
- Manuscript (with any
embedded tables and figures): Word, WordPerfect, PDF
- Figures: GIF, TIF, EPS,
JPEG
- Supplementary material:
data supplements, related papers, papers in press, etc.
Multiple manuscript types
accepted
- Original submissions
- Revisions/Rebuttals
- Commissioned Papers:
reviews, book reviews, letters to editor, etc.
Tools/Shortcuts to reduce
author input errors
- Automatic lookup of
people in people database (via email address)
- Automatic entry for
submitting/corresponding authors
Author can suggest and
exclude reviewers and editors
Author reviews and proofs
output before formal submission
- Cover letter
- Abstract
- PDF
- HTML references
- Reviewer tools and related
links
Online status checking for
all authors
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Peer-Review
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Reviewers accept/decline online
Completely confidential review process preserved
Can save partial reviews for completion later
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Tracking
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Manuscripts are grouped
into queues according to defined workflow criteria
Users are assigned roles
- Editor-in-Chief
- Associate Editor
- Staff
Each user is presented with appropriate queues based on defined roles
Staff or designated person(s) can have complete control over all rights and actions in the system
Batch processing of manuscript actions: reminders, assignments to associate editors, selection of
reviewers, decision letters, etc.
Time-based actions/events: reminders sent
Customized and editable correspondence templates
Reviewers can be sorted and searched based on profile information
Search manuscripts by keywords, authors, manuscript ID, etc.
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Reports and Statistics
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Standard and customized reports
Tracking of turnaround (manuscripts, reviewers, editors, staff, etc.)
Sort manuscripts by keywords
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Maintenance Area
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Enables staff and other
designated people to make changes to the system
- Edit templates
- Change configuration
of parts of workflow
- Maintenance of HTML
pages (instructions, editorial board, etc.)
- Maintain user roles
and rights
- Maintain keywords and
manuscript categories
- Maintain areas of expertise
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Billing
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Track receipt of:
- Submission fees
- Other author fees
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Post-Acceptance
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Transfer source files and
redactory information to typesetters to begin print production process
Staff can input other print
or online production information to extend manuscript tracking from
acceptance to publication
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